Compliance Matrix - Prototype Implementation Status
| Ordinance Section | Requirement | Status | Implementation Details |
|---|---|---|---|
| 📋 LOBBYIST REGISTRATION REQUIREMENTS | |||
| Registration Threshold | Must register if spending 8+ hours per quarter lobbying | ✓ Implemented | Exemption checker calculates hours and displays registration requirement |
| Registration Information | Collect name, address, phone, email, employer(s), subjects of interest | ✓ Implemented | 4-step registration wizard with validation. All required fields captured. |
| Employer Authorization | Employer must authorize lobbyist in writing | ✓ Implemented | Document upload during registration. Employer-lobbyist linkage tracked in database. |
| Registration Fee | Collect annual registration fee | ⚠️ Partial | UI placeholder for payment. Integration with payment processor needed for production. |
| Exemptions | Elected officials, county employees, news media, expert witnesses, and others | ✓ Implemented | Exemption checker displays all exemption categories with clear explanations |
| 📊 QUARTERLY EXPENSE REPORTING | |||
| Lobbyist Quarterly Report | Total food, refreshments, entertainment expenses. Itemize >$50 per official. | ✓ Implemented | Complete form with total amount, itemized expenses, official names. Supports manual, CSV, bulk paste. |
| Employer Quarterly Report | Total lobbying expenditures, payments to lobbyists, itemized expenses to officials >$50 | ✓ Implemented | Complete form with total spend, lobbyist payments, itemized official expenses. Multiple input methods. |
| Quarterly Deadlines | Q1: April 15, Q2: July 15, Q3: October 15, Q4: January 15 | ✓ Implemented | Deadlines displayed in forms, dashboard, and compliance tracking. Automated reminders. |
| Estimate Flag | Mark expenses as estimates if exact amounts unknown | ✓ Implemented | Checkbox for each expense line item. Tracked in database and displayed publicly. |
| ⚖️ BOARD MEMBER TRANSPARENCY REQUIREMENTS | |||
| Quarterly Calendar | Post quarterly calendar within 15 days after quarter ends, publicly available 1+ year | ✓ Implemented | Calendar form with manual entry, CSV upload, and ICS/iCal import. Automatic public posting. |
| Lobbying Receipts | Report all food, refreshments, entertainment from lobbyists. Itemize >$50 per lobbyist. | ✓ Implemented | Receipt tracking form with manual, CSV, and bulk paste input. Running total displayed. |
| Calendar Event Details | Include event title, date, time, primary participants | ✓ Implemented | All fields captured in form. ICS parser extracts attendees automatically from calendar files. |
| 🌐 PUBLIC TRANSPARENCY & ACCESS | |||
| Public Registry | Searchable database of all registered lobbyists, employers, and reports | ✓ Implemented | Full-text search with filters (name, employer, subject, date). No login required. |
| Search & Filter | Filter by lobbyist name, employer, subject matter, date range | ✓ Implemented | Advanced search page with multiple filter options. Real-time results. |
| Data Export | Public can download data for analysis | ✓ Implemented | CSV export button on search results. Downloads filtered dataset. |
| Retention Period | Data publicly available for at least 1 year | ✓ Implemented | All data stored in database. Archive/deletion not implemented (keeps data indefinitely). |
| 🛡️ ADMINISTRATIVE OVERSIGHT & ENFORCEMENT | |||
| Registration Review | Admin reviews and approves/rejects registrations | ✓ Implemented | Admin review workflow with approve, reject, request corrections. Document viewer. |
| Compliance Monitoring | Track deadlines, identify late/missing reports | ✓ Implemented | Compliance dashboard shows upcoming deadlines, overdue reports, summary statistics. |
| Email Notifications | Send deadline reminders and compliance notices | ✓ Implemented | Notification management UI. Email templates ready. Logs to console in prototype (Resend integration for production). |
| Violation Tracking | Record violations, issue fines, track payments | 🔮 Future | Database schema ready (Violation, Fine tables). UI planned for Phase 2. |
| Appeals Process | Handle appeals of fines and violations | 🔮 Future | Database schema ready (Appeal table). Workflow UI planned for Phase 2. |
| Contract Exceptions | Manage exceptions to contract prohibition for violators | 🔮 Future | Database schema ready. Admin workflow planned for Phase 2. |
| Audit Trail | Log all system actions for accountability | ✓ Implemented | Audit log table tracks all CREATE, UPDATE, DELETE, LOGIN actions with user, timestamp, IP, changes. |
| ♿ ACCESSIBILITY & USABILITY | |||
| WCAG 2.1 AA Compliance | Meet government accessibility standards | ✓ Implemented | Full WCAG 2.1 AA compliance: skip links, ARIA labels, keyboard navigation, screen reader support, semantic HTML, focus management. Documented in ACCESSIBILITY.md. |
| Bulk Data Entry | Support efficient data entry for large datasets | ✓ Implemented | Multiple input methods: Manual, CSV upload, Bulk paste, ICS/iCal import. Generic reusable components. |
| Mobile Responsive | Usable on mobile devices | ✓ Implemented | Tailwind CSS responsive design. Forms, tables, and dashboards adapt to screen size. |
| ⭐ ADDITIONAL FEATURES (Beyond Ordinance) | |||
| ICS/iCal Calendar Import | Import calendar events from Outlook, Google Calendar, Apple Calendar | ✓ Implemented | Custom ICS parser extracts events, dates, times, participants. Unique feature not in ordinance. |
| Generic Bulk Import | Reusable import components for future expansion | ✓ Implemented | TypeScript generics: GenericCSVUpload, GenericBulkPaste, GenericICSUpload. Easy to extend to new entities. |
| Seed Data for Testing | Pre-populated test data for demos and development | ✓ Implemented | Database seed script creates 6 users (all personas), 2 lobbyists, 2 employers, 1 board member, sample reports. |
| Hour Tracking | Lobbyists track hours spent lobbying (for 8-hour threshold) | 🔮 Future | Database field exists (hoursCurrentQuarter). UI for hour logging planned for Phase 2. |
| Analytics Dashboard | Public analytics: top spenders, trending subjects, spending trends | 🔮 Future | Data exists. Visualization and aggregation UI planned for Phase 2. |
Items marked as "Future" are planned for Phase 2 implementation: